The generative AI revolution has taken the workplace by storm, primarily spurred by the introduction of ChatGPT. However, AI's evolution has expanded far beyond chatbots, integrating seamlessly into various productivity platforms aimed at streamlining our daily tasks.

There's a common misconception that AI tools are here to replace jobs, but the reality is quite the opposite. These technologies are designed to enhance work productivity, allowing you to tackle mundane tasks swiftly, enabling you to focus on more impactful projects—or even indulge in a little well-deserved leisure time.

Having tested numerous AI tools over the past two years for ZDNET, I have discovered a few standout applications that have become indispensable in my daily workflow. Here are the four AI tools I use almost every day, with only one of them being an AI chatbot.

1. Grammarly

Grammarly has stood the test of time and continues to be an essential tool for anyone who writes frequently. It provides thorough checks for spelling, grammar, and clarity, helping to polish writing effortlessly.

My go-to method for using Grammarly is through its Chrome extension, which operates in the background to catch any missed mistakes—even when I'm on the move, composing quick emails or texts.

As a journalist, I've developed a strong capability to write accurately, but I still find that Grammarly catches those pesky details I forget under pressure. Beyond basic writing assistance, the platform's generative AI features allow users to create and rewrite text, suggest ideas, and adjust the tone of writing for various audiences. Although I don’t often use the rewriting features personally, they can significantly benefit anyone looking to refine their daily correspondence.

2. ChatGPT

After rigorously testing a variety of AI chatbots, ChatGPT has emerged as my favorite tool—no small feat, given its initial limitations. Following a significant update in May that added essential capabilities such as web browsing, document uploads, and advanced data analysis, ChatGPT transformed from a simple chatbot into a comprehensive AI assistant.

With the addition of a search feature in November, ChatGPT can now fetch real-time information, allowing me to gather insights effortlessly without sifting through search engine results. Instead of producing a lengthy list of links, it replies with concise, straightforward answers that directly address my inquiries, saving me valuable time.

While I personally do not utilize its writing or editing capabilities for professional articles, the tool’s ability to assist with crafting personal messages or summarizing complex documents is invaluable. It can even assist with coding and generating Excel formulas, making it a versatile asset for professionals across multiple sectors.

3. Canva Pro

For those creating visual content, Canva Pro is a game-changer. It hosts a variety of AI-driven graphic design tools, including features like Magic Edit and Background Remover, facilitating the efficient creation of social media posts, presentations, and marketing materials.

Among its suite of tools, the Background Remover is a personal favorite. It swiftly isolates images with precision, eliminating the hassle of using more cumbersome software like Photoshop. This capability alone saves hours of design time across different types of platforms, including articles and social media.

Canva Pro’s pricing is accessible, costing around $120 annually after a 30-day free trial, which many find worthwhile given the efficiency it delivers.

4. Otter.ai

If you’ve ever faced the daunting task of transcribing conversations manually, you’ll appreciate how Otter.ai can revolutionize that process. This tool can transcribe voice recordings in mere minutes, complete with speaker designations and timestamps.

As a reporter, I rely on Otter.ai to transcribe interviews that can range from a quick 15 minutes to lengthy sessions lasting over an hour. Instead of painstakingly reviewing audio files, I simply upload them, and Otter.ai generates a transcription that I can edit as needed.

Additionally, it shines in real-time situations like lectures and meetings. The service is highly accurate, and if something seems amiss, it's straightforward to correct mistakes by listening while editing the transcription.

Otter.ai offers a free plan, but users are capped at 300 monthly transcription minutes, which may be limiting for those frequently needing to convert audio files from other sources.

Conclusion

Incorporating these AI tools into your daily workflow can drastically increase efficiency and productivity. Whether it's enhancing your writing with Grammarly, finding information with ChatGPT, designing visuals with Canva Pro, or transcribing conversations with Otter.ai, these technologies allow us to focus on what truly matters—creating high-quality work while reclaiming precious time in our day. Say goodbye to tedious tasks and hello to a smarter way of working!